Minutes of the Annual Council Meeting on May 12, 2005, at 7.00pm in the Club House

                    Present:                Cllr Mike Gover (chairman)

                                                    Cllr Helen Marshall

                                                   Cllr Andrew Wheatstone

Cllr Michael Binns

Cllr Malcolm Willetts

                    In attendance:    Stephen Cohen (parish clerk)

                                                    Four members of the public

Minutes 

1                  Election of chair and vice-chair: Cllr Gover proposed and Cllr Marshall seconded the nomination of Cllr Andrew Wheatstone as the new Chair. He was elected unopposed.

Cllr Wheatstone proposed and Cllr Gover seconded the nomination of Cllr Binns as Vice-chair. He was elected unopposed.

2                  Declaration of acceptance of office and undertaking: Both new appointees signed the declarations and undertakings.

3                  Declarations of interest: Cllr Marshall declared an interest in item 12.

4                  To receive and accept apologies for absence:  None were received.

5                  To approve the minutes of the meetings held on April 7 and 25, 2005. The minutes were agreed as a correct record.

6                  Questions from the floor. There were none.

7                  To approve the annual accounts for 2004-2005 (previously circulated). The accounts and a statement of assurance were approved.

8                  Clerk’s report (attached). The report was accepted and the Clerk was asked to check if the Village Trust’s reply on reduced rent had been forwarded to the youth club organisers. Replacement of back slats to a bench on the Brow were requested.

9                  Planning:  

1 Applications received:

53/2005/5330 Extensions to Village Hall, Lothersdale Village Hall Trust

It was agreed to hold a site meeting at the hall at 6.00pm on Wednesday May 18, 2005.

The meeting was adjourned at 8.00pm to allow the Annual Parish Meeting to take place.

The meeting was then re-convened at 9.15pm.

10              Correspondence received/items for circulation

1        Craven District Council: Parish Clerk’s Forum July 11, Skipton/Local Development Framework Conference, June 9, Skipton/Recycling collection timetable/Rural arts leaflet/Museum poster

2        NYCC: Resignation of Cllr Irene Greaves

3        The Playing Field Magazine and annual subscription £12.50

4        Lothersdale Village Trust: Notice of rent increase

5        ODPM: www.info4local.gov.uk website for news affecting parishes

6        Magazines: Rural Focus/Local Council Review/Clerk and Council Direct/Country Air/Health Matters

7        YLCA: Membership renewal £104

8        Trafalgar Weekend brochure

9        Village Ventures Competition

10    March Crime Figures

11    Skipton and Craven Action for Disability request for donation. It was agreed to donate £25.

11              Reports from County and District Councillors. Reports had previously been given at the Annual Parish Meeting.

12              Finance:  Accounts payable:  It was agreed to pay:

                        Balances at February 26, 2005:

                        Savings account               £

                        Current account               £

                        Deposit account               £

13              Party in the Park: To consider a request for support. It was agreed to pay £250 towards insurance cover.

14              Craven CAB: To reconsider a donation of £25. It was agreed not to send the donation: £25 had been donated only a few months previously.

15              Village signs: To consider a verbal report: It was agreed to discuss the item at the next meeting.

16              Parish Plan: To receive and consider the Parish Action Plan (previously circulated) (Andrew Wheatstone).  It was agreed to make village maps the second-highest priority

17              To consider the District Council’s statement of community involvement (previously circulated). It was agreed to note the statement.

18              To consider contract of employment, job description, grievance procedure and computer support for the clerk (previously circulated). It was agreed to accept the contract, job description and grievance procedures and to contribute £60 towards a new monitor and 50% (up to a maximum of £100) towards a new printer if it was required.

19              Items of minor information:

1     NYCC Highways department was requested to replace the top stones on Bent Hall Bridge within six weeks or the work would be done the Parish Council with costs billed to NYCC. Cllr Wheeler offered to investigate the matter.
2           Cllrs Binns and Willetts would be cutting up logs in the recreation ground.
3           A chain and lock for the recreation ground top gates were requested, along with a ‘No Dogs’ sign.
4           The concrete base for the park barbeque had been laid.
5           It was agreed to discuss the youth shelter at the June meeting.
6           Kit Cowgill was requested to remove the green slime in parts of the tennis court and to clean the area where wood had been burnt.
7           It was felt that a sign should be placed in the tennis court warning people that it was unsuitable to use.

Minutes of a Planning Sub-committee meeting and site meeting on May 18, 2005, at 6.00pm at the Village Hall

Members Present:                                Cllr Wheatstone (chair)

                                                                    Cllr Binns (vice –chair)

                                                                    Cllr Gover

                                                                    Cllr Marshall

                                                                    Parish Clerk Stephen Cohen

                                                                    Several members of the public

1                  Apologies for absence were accepted from Cllr Willetts

2                  Declarations of interest: The Clerk declared an interest in the planning application, as he was chairman of the Village Hall Trust.

3                  Planning:  To consider application:

53/2005/5330 Extensions to Village Hall, Lothersdale Village Hall Trust

Following a visit to the proposed site and discussions with objectors, applicants and the applicants’ architect, it was agreed to make no objections to the application except that there were some concerns about light to an adjoining property.

4                  Items of minor information: It was reported that damage had been caused to one of the park gates by motor scooter riders. The police had been informed and they would be questioning the youths involved. An insurance claim form had been requested.

The meeting closed at  6.50 pm

Dates of next meetings

June 9, July 14, at 7.30 pm in the Club